Participants Database

This plugin offers all the functionality needed to build and maintain a database of people or anything you want. The database is fully configurable, allowing you to define all the fields of information you want to store for each record. The records can be entered individually in the WordPress admin section, imported with a CSV file, or let the individuals themselves create their own record. Display lists of records can be sorted and filtered by any field, and the result exported as a CSV file.

This plugin was developed for an organization with the mission of educating and empowering voters. This organization needed to quickly build a database of concerned voters, supporters, and volunteers, giving them an ability to collect input and feedback, organize volunteers, and mobilize its voter constituency with actions such as petition drives and voter education campaigns.

This database could be of use to any organization that needs to build and maintain lists of constituents, supporters, members, volunteers, etc. for any purpose. It is designed to be easy to use and serve multiple purposes, with several very powerful features to customize its functionality to the needs of your organization, club, sports team, or any other large group of people.

The plugin can be easily adapted to work as a database for other applications such as indexes, directories, catalogs, or anything, really. The plugin uses a system of customizable templates for all its displays, and an API for the customization and extension of its capabilities. The plugin is fully internationalized with a growing set of translations.

GDPR Compliance Information for users of Participants Database

Some of the features of the Participants Database Plugin:

• fully configurable database for holding any kind of information about people (or anything, really!)
• customizable forms for collecting and maintaining records
• plugin enhancements and add-ons are available from a growing list of free and premium downloads on xnau.com
• shortcode for inserting a configurable sign-up short form into WordPress pages, posts, etc.
• completing the sign-up form can direct visitors to another page for a thank you message or reward
• shortcode for inserting a full-length form for people to fill out and maintain their own records
• shortcode for displaying the list on the site, including the ability to select and order columns to display, sorting and filtering rules to determine which records are shown and in what order
• shortcode for showing a search form that takes the user to the search results page
• email notification and confirmation with secure individual access link
• email notification when a user edits a record
• searchable, sortable record listings in the WordPress admin
• many form elements to choose from including dropdowns, checkboxes, radio buttons, image upload, rich text, etc.
• export CSV files for interacting with other databases, mass email, print records
• import CSV files to add large numbers of records from spreadsheets such as Open Office or Google Docs
• forms can be organized into groups of fields, making long forms easier to navigate and fill out
• comes with a comprehensive API for deep customization of the plugin functionality

Database

The heart of this plugin is the participants database, which is completely configurable. It comes pre-filled with standard fields such as name, address, phone, etc., but you can define any fields you want, including the type of field, validation, help text and a print title for each field. Fields are also organized into groups so large amounts of information can be better managed, and long forms broken up into logical sections.

Fields can be defined as text-lines, text-areas, rich text (with a rich-text editor), single and multiple-select dropdowns, checkboxes, radio buttons or image uploads. Each field has its own validation which can be required, not required, or validated with a regular expression.

Sign Up Form

The plugin provides a shortcode for a sign-up form that presents a customizable subset of the fields for a quick signup. For example, your signup form could ask only for a name and email address, creating an easy point-of-entry for new members, supporters or volunteers. The signup can generate two emails: one to an administrator to notify them of the signup, and also to the person signing up. Their email can contain a link to their full record, which they can return and fill out at their leisure. This full form (which is placed on the website with another shortcode) can include any information you want to collect from your signups.

Signup forms are produced by a template, making it easy to add extra functionality and match the presentation of the form to your theme.

Frontend Record Edit Form

This is where people who have signed up can fill in any additional information about themselves you wish to collect. It can be additional demographic info, survey questions, what they would be willing to offer in support. This form is accessible to the signups via an individual link containing an ID number, which is emailed to them when they sign up. They don’t need to register as a user or enter a password, they just need the link.

Backend Record Editing

Read the full description on the official page →