Editorial Workflow Manager

The Gutenberg editorial checklist for teams that want consistent publishing quality without a heavy workflow suite.

Editorial Workflow Manager helps content teams, editors, agencies, and multi-author WordPress sites follow a consistent pre-publish process directly inside the WordPress block editor (Gutenberg).

Create reusable editorial checklist templates, assign different checklists to different post types, and give authors a clear view of what is complete and what still needs attention before publishing.

No complex workflow builder. No front-end output. No hard publish blocking.

Just a focused editorial checklist workflow that helps your team publish with more consistency and fewer missed steps.

Make your publishing process repeatable

Turn your editorial standards into reusable checklists that appear directly where your team writes and edits content.

• Create reusable checklist templates.
• Mark checklist items as Required or Optional.
• Add helper text and optional reference links to individual items.
• Assign different checklist templates to different post types.
• Track checklist progress separately for every post or page.
• Duplicate existing templates to create new workflows faster.

Required items determine whether a post is shown as Ready or Incomplete, while optional items can provide additional guidance without affecting readiness.

Automate common content checks

Templates can include five lightweight automatic requirements alongside manual checklist items:

• Featured image present.
• Excerpt present.
• Configurable minimum word count.
• Category or tag present.
• Image alternative-text coverage for featured and content images.

Automatic requirements update live in the block-editor sidebar and count toward the same readiness status, post-list details, filters, recalculation tools, and dashboard totals. Existing templates remain unchanged until an editor enables the checks. Rules that a mapped post type cannot support are ignored rather than treated as failed.

See what is ready to publish

Editorial Workflow Manager gives authors and editors clear readiness feedback across the WordPress admin.

• Editorial Checklist sidebar inside the block editor.
• Ready / Incomplete status with required-item progress.
• Post Status panel summary while editing.
• Pre-publish warning when required items are still incomplete.
• Readiness column in WordPress post lists for mapped post types.
• Readiness filters for Ready, Incomplete, and Not calculated content.
• Missing required-item details directly in post lists.
• Bulk and all-post readiness recalculation for mapped post types.
• Editorial Readiness dashboard summary for managers.

Read the full description on the official page →